Skip to main content

Policies

Since the FEP office and Accountable Property Officer are responsible to USDA for proper control of the program, it’s very important for users to understand that with this privilege comes responsibility. All users are requested to inventory items of substantial value regularly, monitor items that consumed (office supplies) to ensure they are used properly, and care for and maintain the items. Users should also report any problems or discrepancies and return items no longer needed to the FEP office for disposal or transfer to another college unit. For any items that are missing, unaccounted for on inventory, stolen, etc., the end user and assigned person(s) will be asked to assume responsibility for discrepancies. Although the items are in use within Extension and college programs, accountability for the property is identical to that of a computer in the Pentagon or a truck used by the Department of Energy.

Help keep the Federal Excess Property program working for WVU Extension by following these important rules:

  1. Regard participation in the program as a privilege. Responsible actions on the part of users help insure continued participation in the program.
  2. Maintain proper care of the items and insure they are used correctly.
  3. Understand and appreciate that acquiring items presenting a direct cost-savings is the first priority of the Federal Excess Property program – enhancements and improvements not necessarily affecting the college are a secondary goal.
  4. Maintain good records of the property and contact us regarding any requests for disposal or transfers.
  5. Understand and appreciate the accountability dimension of the Federal Excess Property program. Property receivers and users are asked to assume responsibility for proper use and any discrepancies regarding the property. Users must be able to account for items issued to their programs or activities.
  6. Do not dispose of any federal property other than through the Federal Excess Property program specific instructions; regardless of real or perceived value. Remember: You’re using Federal property!
  7. Do not use the items for anything other than approved agriculture research or Extension projects and programs. Any use outside these realms violates federal guidelines governing the program and jeopardizes our continuance in the Federal Excess Property program.

DOs and DON’Ts for Users

DO regard participation in the program as a privilege. Responsible actions on the part of users help ensure continued participation in the program. 

DO maintain proper care of the items and ensure that they are used correctly.

DO understand and appreciate that acquiring items presenting a direct cost savings is the first priority of the FEP program; enhancements and improvements not necessarily affecting the unit’s budget are a secondary goal.

DO be sure to maintain good records on the property and return items to the FEP office for disposal. 

DO understand and appreciate the accountability dimension of FEP property. Property users and managers are asked to assume responsibility for proper use and any discrepancies regarding the property. Users must be able to account for items issued to their programs or activities.

DON’T dispose of any federal property other than through the FEP office, regardless of their real or perceived value.

DON’T use the items for anything other than approved agricultural research or extension projects and programs. Any use outside these realms violates federal guidelines governing the program.