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Protecting Our Children/Title IX

How to Volunteer

Adult volunteers play an important role in the 4-H program. Volunteers coordinate local community clubs and help to plan and conduct local, regional, state and national 4-H events. Over 500,000 teen and adult volunteers share their time and talents with 4-H youth.

The Volunteer Process

The WVU Extension Service 4-H Youth Development Program’s process for selecting vetted adult volunteers consists of the following:

  • a completed and signed application form for 4-H youth development program volunteers
  • two reference checks (sent by mail, email or used during phone or face-to-face interviews)
  • interview with applicant
  • yearly check of the National Sex Offender Public Website
  • yearly signed Code of Conduct
  • yearly Protecting Our Children training
  • background check

Information gathered during the process will be kept on file in the WVU Extension county office and used to:

  • establish a system of recruitment and selection of qualified volunteers for 4-H youth development programs
  • match volunteers to jobs needed
  • provide basic accurate information, including correct name and address, for each volunteer
  • identify areas for volunteer orientation and training
  • provide information that might be used to assist the volunteer; e.g., letters of reference, recommendations for awards, and recognition

Protecting Our Children

Required training for working with children on campus.

WVU is directing all faculty, staff, volunteers, etc. to adhere to West Virginia University Board of Governors Rule 1.7 On Child Protection. This rule is to protect children (any person under the age of 18) on WVU’s premises or those involved in University sponsored programs at all geographic locations by providing guidance on reporting requirements for child abuse or neglect; providing guidelines for appropriate supervision of children; and ensuring that WVU and its divisional campuses comply with all federal and state laws and regulations regarding the employment of children.

All employees and volunteers working with children must take and complete an online quiz.

The new training information for Children on Campus is named Protecting Our Children in conjunction WVU BOG Rule 1.7. Contact your local Extension office or whomever you are vetted through to obtain a link to the new training.

Kim Suder coordinates all information for West Virginia Extension Volunteers with our Extension faculty.

This version of the quiz will grade the quiz, generate a certificate, and automatically email results directly to the provided email address.

It will be the responsibility of program directors and Administrators to make sure that everyone that falls under the policy, must be in compliance before working with children. In addition, please review screening program staff members. “All adults who have direct contact, i.e., those responsible for the care, supervision, guidance, or control of a child, with visiting children be subject to an adequate and timely background check.

  • Employees, faculty and staff – screening with be conducted every three years
  • Volunteers or any other non-employee – screening will be conducted annually

Volunteers - Required documents